Jim, it is common that banking responsibility is passed to the House. Yes, the Treas and Pres have the responsibility for the accuacy of the payments, collections, and the exactness of the collected funds. We don't have a monthly financial review, but did have a half year review, where we found an $80 descrepancy between our records and those of the house.
The Pres has passed the task to me to handle all grievances. Neither he nor I anticipated the problems we would have with the oil in this house. Or the complaints that we would get.
If you read my original post, I went to the Treas and had him accompany me to the house mgmt to find the problem.
But, as a former business exec, CPA and VP of Finance, it is natural for me to identify a monetary problem and quickly fix it. That is where I reviewed the reconciliation procedure of the Treas.
Yes, the Handbook
and the Rules state that the VP has responsibility for nothing, but, does act in the absence of the Pres, who was not there that night. So, I was within my authority.
The other thing that is in my favor is that I know the players on the side of the house very well. Much better than the Pres, who is basically a mole. They recognize my interest and that I had the authority, and responded appropriately.